Fleet Share

Automated kiosks allow users to collect and return keys 24/7, using their unique reservation PIN. Kiosks are easy to use — just follow the prompts on the touch screen.

Reservations must be made in advance using the Fleetster app or website. Currently, you cannot reserve vehicles at the kiosk.

You can identify Fleet Share vehicles by the:

• Logo on doors
• Four-digit vehicle number (UCID) on front and rear

Vehicle Types

Fleet Share offers a range of vehicles to meet our campus customers' diverse needs. Not all Fleet Share locations have the same types of vehicles. When making a reservation, select the location to see the available vehicles. Hourly rates include unlimited mileage, comprehensive insurance and on-campus parking. Fuel/electricity is calculated per mile driven and charged at the daily UC San Diego recharge rate.

See Fleet Share rental rates.

Fleet Share vehicles must follow the same rules as all other UC vehicles.

Allowed:

• On campus roadways
• Off campus
• Out of town
• Out of state (with prior approval)

Not allowed:

• Off roads
• Dirt roads
• Across international borders
• Carts cannot drive off campus

Pre-Trip Inspection

After collecting your keys, and before you drive, it's your responsibility to do a pre-trip inspection. Doing so ensures you are not responsible for the repair costs of any damage left by the previous driver.

1. Walk around vehicle and check for damage. If found, report damage immediately via the Fleetster app or email Fleet Services.
2. Check the fuel level to ensure that you have sufficient fuel/charge for your journey. Remember, the tank may not always be full.
3. Check the inside of the vehicle. Report an unclean vehicle interior.

Post-Trip Inspection

When returning the vehicle, follow these instructions:

1. Park:
   • Park in the same Fleet Share stall where you got the vehicle.
   • Turn off vehicle, including headlights and interior lights.
   • Plug into EV charger (electric vehicles only).
2. Post-trip inspection:
   • Remove all personal belongings and trash.
   • Walk around the vehicle and check for damage. If found, report immediately
   • via the Fleetster app or email Fleet Services.
   • Lock the vehicle.
3. Return keys to the kiosk or key desk.

You do not have to fuel the vehicle after every trip, only when the tank reaches ¼ full (25%). However, you will be recharged for the fuel that you used during your trip on a mile-per-mile basis, according to the daily UC San Diego campus fuel rate. The vehicle's telematic device seamlessly provides odometer information so the driver doesn't need to track mileage.

The driver who fills the tank will not be charged for all the fuel; they only pay for the miles driven. Filling up at 25% ensures there's enough fuel for the next driver.

Fueling on Campus

Fill up at the Campus Fuel Island, located on the east side of the Campus Services Complex across from Fleet Services, before returning the vehicle.

1. Park alongside the fuel dispenser and turn off vehicle.
2. Swipe the red fuel RFID fob at the Gas Boy pedestal.
3. Enter the PIN (the four-digit vehicle number) and odometer reading.
4. Select dispenser (1 or 2 for gasoline, 3 or 4 for diesel).
5. Remove hose from dispenser and fill vehicle.
6. Replace hose.

To prevent spills, do not top off. If a spill occurs, immediately use absorbent and report it to Environment, Health & Safety at 858-534-3660.

Fueling Off Campus

• If you intend to leave campus, collect a fuel card from Fleet Services before your trip.
• Cards can be used at any gas station that accepts Voyager Fuel Cards.

Fleet Share Charging

Vehicle Charging

• During your reservation, you can use any campus Level 2 charger. Activate the charger using the EV charging fob on the keychain.
• If you intend to charge off-campus, collect an EV card from Fleet Services.

• Plug into the dedicated charging cables in the Fleet Share stall at the end of the trip.
• Carts will not charge at regular Level 2 EV charging stations (unless specified on the vehicle).
• Portable charging cables are not included with the standard vehicle reservation. If you anticipate needing to charge during the reservation, you can pick up a mobile charging cable from Fleet Services.

Campus Charging

Find chargers on the campus map.

Level 2 Chargers

• Park in EV stall.
• Swipe the charging card/fob at the pedestal.
• Wait for pedestal to initiate charging session, then plug in vehicle.
• Swipe charging card/fob at the pedestal to complete session, then unplug.
• Replace plug and cable in the holder.

DC Fast Chargers

• The vehicle's charge port must be CCS1 type to accept DCFC.
• Park in DCFC stall.
• Plug in to start charging.
• When charging is complete, unplug the charger.
• Replace plug and cable on the pedestal.

Security

• Each cart keychain has one door key and one ignition key.
• Carts do not have remotes or central locking doors. Ensure that you lock the doors before finishing your reservation or when parking around campus.

Speed

• Carts are limited to a maximum speed of 20 mph.
• All carts are road legal and can only drive on roads with posted speed limits of 35 mph and below.

Safety

• Carts are required to use campus roadways and should not transition to pedestrian pathways unless necessary to conduct official university business.
• When driving on pedestrian pathways, all other users always have the right of way.
• While in operation, all service vehicles shall maintain a minimum distance of 10 feet behind any pedestrian or person operating a micromobility device.
• Carts should never operate on micromobility paths where there is an adjacent pedestrian path.

• All Fleet Share vehicles are fitted with telematic devices that provide vehicle data such as miles traveled, fuel used, speed, harsh driving warnings and location.
• Vehicle location is monitored via GPS for security purposes.
• Fleet Services will be alerted if the vehicle drives out of state or out of the United States.
• Tampering with, removing or disconnecting telematic devices will result in a reconnection fee being added to the rental rate.

Reservations include on-campus parking.

• You may park in A, B, S, Service Yard and UC vehicle stalls during the reservation period.
• At the end of the trip, vehicles must be returned to the same stall where they were collected.
• Report unauthorized parking in Fleet Share stalls to Parking Enforcement at 858-822-3379.

Vehicles are fitted with FasTrak tags.

• All vehicles (except carts) have FasTrak tags and automatic billing for OC toll roads only.
• This recharge is passed through to the department at the end of each month.
• Drivers are responsible for paying all other toll road fees.

Fleet Share does not assume responsibility for any off-campus parking tickets, speeding violations or toll roads (except OC toll roads).

Accidents

• Follow UC San Diego collision procedures and complete the UC San Diego Vehicle/Cart Incident Report  (paper copy in glove box).
• Call the UC Police Dispatch at 858-534-4357 if there are injuries or property damage.

Roadside Assistance

• On campus: Call Fleet Services weekdays 7:30 a.m. to midnight at 858-534-3485.
• Off campus: Call Roadside Assistance 24/7 at 858-492-5252.

Fleetster

• Fleetster sign up/login

Policies

• UC Policy BFB-BUS-46 Use of University Vehicles (PDF)
• PPM 551-6 Use of Service Vehicles Policy