Arrange Event Parking and Transportation for Guests

If you're planning a special meeting or event, you can reserve parking for your visitors or guests. You can also order pay station coupon codes for your visitors.

Visiting UC faculty and staff may be eligible for parking discounts.

Review Services and Rates

Event options are evaluated according to individual needs, and scheduled based on available resources.

Service	Cost
Reserve space: 5-space limit per event, per department, except in these parking structures, which accommodate as many as 30 spaces: Hopkins Gilman Pangea Osler All reservations are subject to space availability.	Weekdays: Campus, SIO and medical centers V space: $24 per space until noon; $39 per space until 11 p.m. Weekends: Campus and medical centers $15 per space anytime, includes sign(s) for VIP or group SIO $39 per space in lots P001, P002 and P003 $15 per space in lots p004–P017
Arrange transportation: Charter a shuttle bus to bring participants from remote lots to your event.	Shuttle bus (9–32 passengers): $115/hour Golf cart transport: Weekdays: $36 per hour Weekends: $49 per hour
Hire attendants: Attendants direct traffic, collect parking fees, guard spaces, or issue full-price permits, which can be charged to departments: V spaces: $32 per 1 Day permit; $8 per 1 Night permit The number of attendants and hours required depends on the event. Hours of operation: Weekdays 5 a.m. – 9:30 p.m. Weekends: 7 a.m. – 5:30 p.m. After hours request approved by availability	Attendant(s): Weekdays: $26 per hour Weekends: $39 per hour Supervisor: Weekdays: $45.50 per hour Weekends: $50 per hour Holidays: $65 per hour
Request directional signs: Request signs individually or in sets of 6. Major events can require additional signage. Our staff can recommend the quantity best for your event.	$12 per standard A-frame sign $65 per set of 6 $15 per 24" x 36" marketing sign Placement included. $40 signage monitoring/ replacement fee (events exceeding 2 days)

Submit a Space Request Form

Submit a Special Events Parking Space Request Form:

At least 3 business days before events needing 5 spaces or less
At least 2 calendar weeks before events needing more than 5 spaces
A late fee up to 20% of space cost may be assessed for requests not made within these guidelines.
Note: Space approval is based on availability.

Upon approval, reserved spaces must be:

Recharged to a departmental chart of accounts
Paid by check or money order (mailed to the Hopkins Parking Structure (map), Mail Code 0540)

Note: University policy prohibits use by faculty and staff of a university-funded parking space.

Arrange Shuttle or Cart Service

Triton Transit is proud to support campus departments with bus and cart service to support academic, extracurricular and public-facing events.

Like many businesses, our ability to maintain full staffing has been impacted by the COVID-19 pandemic. We are supporting charter services to the best of our ability; however, we cannot currently accept all charter requests and sustain the service necessary for campus operations.

To request charter service for a bus or cart, complete the Charter Request Form. NOTE: You must be on the campus network or VPN to access and complete the form.

Changes and Cancellations

Notify us of any change or cancellation as soon as possible to avoid penalties. Email Special Events Parking, or call (858) 822-2624, 7 a.m. to 5 p.m., weekdays.

Fees:

Changes or cancellations with 3 or more working days’ notice: up to 20% of event cost
Changes or cancellation with fewer than 3 days’ notice: 50% of event cost

Questions?

See Department Event & Guest Parking.