Arrange Event Parking and Transportation for Guests

Event options are evaluated according to individual needs and scheduled based on available resources.

Arrange Transportation

Charter a shuttle bus to transport participants from remote lots to your event.

All approved services will:

• Have a two-hour minimum charge applied at the applicable hourly rate.
• Iclude an additional 60-minute charge for required pre- and post-trip inspections at the applicable hourly rate for required inspections.
  • Example 1: Transportation needed from point A to point B from 10 a.m. to 10:30 a.m. (30-minutes) – Two-hour minimum will apply.
  • Example 2: Transportation needed from point A to point B and back to point A from 10 a.m. to noon (120-minutes) – Pre- and Post-trip inspections will be added, 3-hours charged at the applicable rate.

Rates effective July 1, 2024

Submit a Special Events Parking Space Request Form:

• At least 3 business days before events needing 5 spaces or less
• At least 2 calendar weeks before events needing more than 5 spaces
• A late fee up to 20% of space cost may be assessed for requests not made within these guidelines.
• Note: Space approval is based on availability.

Upon approval, reserved spaces must be:

• Recharged to a departmental chart of accounts
• Paid by check or money order (mailed to the Hopkins Parking Structure (map), Mail Code 0540)

Note: University policy prohibits use by faculty and staff of a university-funded parking space.

Triton Transit is proud to provide campus departments with bus and cart service to support academic, extracurricular and public-facing events. We are supporting charter services to the best of our ability; however, we cannot currently accept all charter requests and maintain the service necessary for campus operations. Requests for transportation service must be made a minimum of two weeks in advance, though one month advance notice is recommended.

To request bus or cart charter service, contact eventsparking@ucsd.edu with your event and transportation needs. Please note that the following information must be confirmed at the time of request and you may be contacted for additional information or clarification, if needed:

• Date(s) and time(s) service is needed
• Itinerary
• Exact pick-up/drop-off location(s) – to ensure vehicle safety and access
• Number of passengers expected
• Valid university department Chart of Account (Project and Task numbers) and contact information for authorizing agent
• Valid contact information (including cell phone) for “Day of Service” point of contact