UC San Diego Fleet Services
Fleet Services provides routine maintenance and automotive services for university-owned vehicles. It also rents, leases and procures vehicles for campus departments.
Fleet Services supports UC Climate Action goals by maintaining a sustainable fleet comprised of more than 60% alternative-fuel and hybrid vehicles.
Note
Drivers on campus experiencing difficulties with personal vehicles can request basic roadside service through the Motorist Assistance Program.Maintenance and Repair Services
The requesting department is responsible for service costs.
- Performing routine services (recommended every 4,000-6,000 miles or 4-6 month, whichever comes first)
- Performing in-depth maintenance and repair services:
- Vehicle inspection, outfitting and customization
- Light engine and transmission repair
- Brake, tire and air conditioning repair
- Trailer inspection and repair
- Golf cart repair
- Emissions testing
- Coordinating these services with outside shops:
- Washing and detailing
- Auto body, frame and paint repair
- Front-end alignment
- Upholstery repair
- Radio installation
- Engine and transmission overhaul
- Radiator repair
- Vehicle signage installation
Fleet Services does not machine parts or tow vehicles.
Request Service
Service hours: 7:30 a.m. to midnight weekdays
- For routine vehicle maintenance and repairs, call (858) 534-8410, 7:30 a.m. to 4 p.m. weekdays. If no one answers, leave a voicemail for processing the next business day.
- For carts, contact our Cart Shop, (858) 534-0333.
Labor Rates
- Light Duty Vehicle Technician: $167
- Heavy Duty Vehicle Technician: $203
- Fleet Admin. Rate: $95
Fueling
Follow these steps to fuel your department vehicle.
- Request an electronic fuel key by:
- Contacting the Fleet Services office, (858) 534-3485, 7:30 a.m. to 4 p.m. weekdays, or
- Visiting the Fleet Services office located on the east side of the Campus Services Complex across from the Central Garage (map)
- If you call or email, you must pick up your electronic fuel key at the Fleet Services office. Fleet Services will assign a PIN number to your fuel key.
- Drive the vehicle to the fueling station located on the east side of the Campus Services Complex across from the Fleet Services office (map). You can fuel a UC San Diego vehicle 24/7.
- Insert your electronic fuel key into the automated terminal near the pumps. The system will prompt you to enter:
- Your PIN number
- Current mileage
- Number of the pump you want to use.
- Fill the tank.
Fleet Services recharges departments for fuel costs on a monthly basis.
Accident or Incident Reporting
All employees involved in accidents or incidents while driving university vehicles must report them to Risk Management, Fleet Services or the university's third-party administrator within 24 hours
Filing Accident or Incident Reports
When completing a report, include your 4-digit vehicle number and the date the accident or incident occurred. A Fleet Services employee will photograph the vehicle and arrange for estimates/repairs if necessary.
You can submit Vehicle Accident/Incident Reports in one of three ways:
- Complete the Vehicle Accident/Incident Reporting Packet located inside the vehicle's glove compartment.
- To order a Vehicle Accident/Incident Reporting Packet, contact Risk Management, (858) 246-0369, or Fleet Services, (858) 534-3485.
- Return the completed packet to Fleet Services, Mail Code 0033.
- Call the university's third-party administrator directly at 1-800-416-4029 to report the claim.
- Complete the Vehicle Incident Report (PDF).
If you have questions about accident or incident reporting, contact Jaegan Ayoub, (858) 534-8848, from 7:30 a.m. to 4 p.m. weekdays.
Questions?
Call (858) 534-3485, 7:30 a.m. to 4 p.m. weekdays or see Fleet Services Contacts.