Pay Station Coupon Codes for
Patients and Visitors

Transportation Services’ portal lets departments conveniently purchase coupon codes online for their patients and guests to use at parking pay stations.

Establishing System Access

Before a UC San Diego department can order pay station coupon codes for parking, it must establish three roles in the system: Department Administrator, Fiscal Approver and Buyer. Anyone using the system must have Single Sign-On access and a valid chart sting. Your request is a recharge and requires budget information to process coupon code orders. The mandatory fields are project, task, funding.

Department Administrator

1. Complete and submit the Department Administrator Access Request Form.
2. Transportation Services will evaluate the request and send an email notification confirming or denying it.

Fiscal Approver

1. The Department Administrator must log into the system and add one or more Fiscal Approvers for each department.
2. Go to User Admin > Fiscal Approvers.
3. On the Fiscal Approvers screen, enter the employee ID number for the staff member that you want to add as Fiscal Approver and click Search.
4. Select one or more departments that you want the staff member to be Fiscal Approver for and click the Save button.

Fiscal Approvers will receive coupon code order email notifications for their assigned department(s); they can view, approve or reject orders and order changes.

Buyer

1. The Department Administrator or a Fiscal Approver must log into the system and add one or more Buyers for the department(s).
2. Go to User Admin > Buyers.
3. On the Buyers screen, enter the employee ID number of the staff member that you want to add as a Buyer and click Search.
4. Enter values for the:
   1. Maximum number of codes that a Buyer can order
   2. Maximum number of uses per code
   3. Maximum number of days the code will be valid
   4. Select and add department(s) that the Buyer can order codes for and click Save.

Ordering Coupon Codes

Only department Buyers can order coupon codes.

1. Log into the system.
2. Go to the Order Coupon Codes screen.
3. Select the department from the pre-authorized departments list.
4. Enter values for the remaining fields.
5. Click the Submit button.
6. The Fiscal Approver(s) will receive an email notification.

Approving Orders

A Fiscal Approver must approve a coupon code order.

1. Log into the system.
2. Go to Orders > Pending Orders.
3. On the Pending Orders screen, view orders awaiting approval.
4. Approve or reject the order(s).
5. The Buyer will receive an email notification.

Downloading Coupon Codes

Buyers download coupons codes.

1. Log into the system.
2. Go to Orders > Download Orders.
3. On the Download Orders screen, click the Excel or PDF button to download the codes and start using them at pay stations.

Changing Previously Approved Coupon Code Orders

Buyers can change values for previously approved coupon code orders.

1. Log into the system.
2. Go to Orders > Order History.
3. On the Order History screen, find the order that you want to modify and click the Request Changes button.
4. Enter new values in the editable fields.
5. Click the Save button.
6. The Fiscal Approver(s) will receive an email notification.

Approving Order Changes

A Fiscal Approver must approve order changes.

1. Log into the system.
2. Go to Orders > Pending Changes.
3. On the Pending Changes screen, approve or reject the order changes.
4. The Buyer will receive an email notification.

Questions?

If you have questions about the pay station coupon code system, contact paystations@ucsd.edu.