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Charter a UC San Diego Shuttle Bus for Campus Events

Due to limited vehicle and driver availability, Transportation Services can accept weekend charter requests only. We apologize for any inconvenience this may cause our customers.

For a list of outside vendors that may be able to assist with your charter needs, contact shuttles@ucsd.edu.

Confirm that your organization is eligible.

  • Only groups affiliated with the university may charter a bus.
  • You must have an approved index number for billing recharges.
  • If your group is not eligible, contact Shuttle Services, (858) 534-7422, to find an outside vendor.

Decide if a bus fits your needs.

Bus availability:

No charter service is available during finals week of any academic quarter.

Bus capacity:

  • Stated capacity refers to seated passengers. Safety regulations prevent any standing passengers on charters.
  • If travel time allows, drivers can make repeated trips to accommodate more riders.

Bus rates:

The rate is $100 per hour per bus with a two-hour minimum for all bus sizes.
  • Cost includes a professional driver.
  • The billing period begins 30–60 minutes before the first pickup and ends 30–60 minutes after the final drop-off, depending on the distance from campus. This lets the driver inspect the vehicle as required by the Department of Transportation.

Restrictions:

  • Charter periods cannot exceed two business days.
  • Off-campus locations must be within a 50-mile radius. Buses do not travel to Mexico or transport to bars.

Submit your request to Shuttle Services.

Submit an online shuttle reservation request at least two weeks in advance of your event:

  • Complete a separate form for each day of service.
  • Provide detailed driving directions for each off-campus pickup and drop-off location.
  • If you don’t receive email confirmation within one business day, contact Shuttle Services, (858) 534-7422.

Comply with the charter contract.

  • Your driver or a representative from Transportation Services will review the contract with you and confirm any special instructions.
  • The driver cannot deviate from the instructions agreed upon in the contract.
  • No eating and drinking allowed on buses.

Change or cancel your reservation, if necessary.

  • Changes: Request changes at least 1 day before the scheduled charter date. Requests for last-minute changes may not be honored.
  • Cancellation: Provide notice of cancellation at least 2 days in advance for a full refund. Otherwise, you will be billed at contract rates.